Office Manager (Part-time)
You'll help keep us organized and running well! This is a fun yet critical role that reports into our Head of Americas supporting our New York office and broader US team. It’s a part-time role, 10 hours per week, with lots of flexibility on days and time - and located in the heart of Scarsdale Village.
Responsibilities:
- We love coffee - you’ll ensure we don’t run out of office supplies and critical items like coffee - and keep everything neat and organized too (we promise we’re not slobs and will help too!)
- You’ll also be the main contact with our office suppliers and vendors (i.e. cleaning service, heating & cooling maintenance, landlord) So if our cleaning service forgets to empty the garbage one day - you get to call them.
- Bills and expenses are super important - you’ll make sure the US team adheres to our expense policy (and tags things appropriately) and manage the US expense process along with processing invoices/bills, managing our corporate credit cards and light bookkeeping.
- Everyone likes receiving mail - and we like to send mail throughout the year. You’ll be in charge of making sure we get everything out the door on the day it needs to go out (timing is everything) - from stuffing envelopes / packages and printing address labels and figuring out the most economic way to send depending on what we’re trying to achieve.
- There’s also general admin stuff that you’ll pitch in on - things like internet research, data cleaning and updating of information or helping us pack up for an event or even order some cool swag.
Can you multitask? Are you resourceful and good at figuring stuff out on your own? Yes?! You should definitely apply.
Organization and attention to detail is key too, so make sure this is a strong skill of yours.
It goes without saying, but knowing how to use a computer along Microsoft Excel & Word and/or Google Sheets & Docs is definitely a skill you’ll need.
And if you have some finance experience - particularly with Expensify expense system (or similar) that would be awesome - but it’s not required - so please apply even if you don’t have this experience in your background.
Oleeo means a diverse collection of things that together, make something beautiful.
That’s how we see ourselves; a diverse team of technology and talent acquisition professionals who’ve come together to achieve something - well beautiful.
Our purpose (and passion) is to help companies attract, engage and hire amazing, diverse teams that can change the world for the better. We've done that by assembling a diverse and growing team of our own.
We are pioneers in recruitment software and our solutions are built to accelerate and improve the entire recruiting process, creating a more meaningful and transparent experience for recruiters and candidates.
We have been established for over 20 years with offices in London, New York and a presence in Asia, and are proud to list some of the world’s most talented organisations like The Institute of Cancer Research, Morgan Stanley, The Metropolitan Police, and Bank of America among our customers.
We have a terrific culture where people work hard in a friendly, equal opportunities environment with a casual dress code, and benefits including a discounted local gym membership, cycle to work scheme, as well as plenty of coffee shops nearby.
5 REASONS TO JOIN US
Behind the scenes
We love our product so much that we gave ourselves a Net Promoter Score of +52! While it’s complex and challenging on the inside, it’s simple and user friendly on the outside – that’s what makes it interesting and exciting. As one of the pioneers, we’re not starting from scratch, we’re building from great foundations.
Atmosphere
No matter where you are based, there’s a great feeling of camaraderie. When we’re at Oleeo we’re informal and approachable – our founder Charles is always available. There’s a good balance – we have high expectations of one another and trust each other to get the job done.
Exposure
It’s an exciting time to join us, we operate in the cloud HR technology market, a sector with amazing levels of innovation and growth. From the outset, you get to work with top tier customers who are the world leaders in their sectors and see an immediate impact where you are helping them shape the future of talent acquisition.
Fun
All that you’d expect and more – despite all being based remotely, there are lots of social events to ensure the team stays connected!
Opportunities
We pride ourselves on our candidate experience from the outset, not just for our customers, but also for our people. With growth comes opportunity - we have a diverse, ambitious team many of whom have progressed not just within the teams they originally joined, but beyond and globally. We believe in the potential of our people, we know this is the reality because people come back to us. So, come and join Oleeo - we’re more powerful together.
This Vacancy is closed to applications.
